Subcontractor Performance Evaluation
Document Type: Procedure
Version: 1.0
Last Updated: February 2026
Distribute To: Project Managers, Operations
Purpose
Establish a process for evaluating subcontractor performance to inform future selection decisions.
When to Evaluate
- End of each project
- Annually for ongoing relationships
- After significant issues
- Before re-qualifying
Evaluation Criteria
Performance Categories:
| Category | Weight | Description |
|---|---|---|
| Quality | 25% | Workmanship, defects, rework |
| Schedule | 25% | On-time completion, delays |
| Safety | 20% | Incidents, compliance, culture |
| Administration | 15% | Paperwork, billing, waivers |
| Communication | 15% | Responsiveness, coordination |
Rating Scale
| Rating | Score | Description |
|---|---|---|
| Excellent | 5 | Exceeds expectations |
| Good | 4 | Meets all expectations |
| Satisfactory | 3 | Meets most expectations |
| Needs Improvement | 2 | Below expectations |
| Unsatisfactory | 1 | Unacceptable |
Performance Evaluation Form
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SUBCONTRACTOR PERFORMANCE EVALUATION
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Subcontractor: ________________________________________________
Trade: ________________________________________________________
Project: ______________________________________________________
Contract Value: $______________________________________________
Evaluation Date: ______________________________________________
Evaluated By: _________________________________________________
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QUALITY (25%):
Workmanship quality: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Rework required: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Punch list items: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Specification compliance: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Quality Average: _____
SCHEDULE (25%):
Met scheduled dates: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Adequate manpower: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Schedule coordination: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Punch list completion: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Schedule Average: _____
SAFETY (20%):
Safety compliance: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Housekeeping: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Incident record: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Safety culture: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Safety Average: _____
ADMINISTRATION (15%):
Pay applications accuracy: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Lien waivers timely: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Submittals timely: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Documentation: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Administration Average: _____
COMMUNICATION (15%):
Responsiveness: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Coordination: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Problem resolution: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Professionalism: ☐ 5 ☐ 4 ☐ 3 ☐ 2 ☐ 1
Communication Average: _____
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WEIGHTED SCORE CALCULATION:
Quality: _____ × 0.25 = _____
Schedule: _____ × 0.25 = _____
Safety: _____ × 0.20 = _____
Administration: _____ × 0.15 = _____
Communication: _____ × 0.15 = _____
TOTAL WEIGHTED SCORE: _____
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COMMENTS:
Strengths:
___________________________________________________________
___________________________________________________________
Areas for Improvement:
___________________________________________________________
___________________________________________________________
Issues/Concerns:
___________________________________________________________
___________________________________________________________
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RECOMMENDATION:
☐ Highly Recommended (4.0+)
☐ Recommended (3.0-3.9)
☐ Use with Caution (2.0-2.9)
☐ Do Not Use (under 2.0)
Would use again? ☐ Yes ☐ Conditional ☐ No
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Evaluator Signature: _____________________ Date: _____________
Reviewed By: ____________________________ Date: _____________
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Using Evaluations
Approved Subcontractor List:
- 4.0+ = Preferred
- 3.0-3.9 = Approved
- 2.0-2.9 = Conditional (improvement required)
- Below 2.0 = Remove from list
Feedback to Subcontractor:
- Share positive feedback
- Discuss improvement areas
- Set expectations for future
Related Documents
- Prequalification Procedure
- Subcontract Agreement
- Approved Sub List
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