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Bid Pursuit Process (Go/No-Go)

Document Type: Procedure
Version: 1.0
Last Updated: February 2026
Distribute To: Estimating, Project Managers, Executives

Purpose​

Establish a structured process for evaluating bid opportunities to pursue projects aligned with company capabilities and strategic goals.

Bid Pursuit Process Overview​

Opportunity Identified → Initial Screen → Go/No-Go Review → 
Bid Preparation → Final Review → Submit

Initial Opportunity Screen​

Quick Filter Questions:​

  1. Within our geographic area?
  2. Within our project size range?
  3. Within our capabilities?
  4. Adequate time to bid?
  5. Resources available to bid?

If any answer is "No" → Decline

Go/No-Go Decision Criteria​

Factor Categories:​

CategoryWeightDescription
Strategic Fit20%Alignment with company goals
Financial25%Profitability potential
Risk25%Risk level acceptable
Resources15%Capacity to perform
Relationship15%Client/team relationship

Go/No-Go Evaluation Form​

================================================================
         BID OPPORTUNITY EVALUATION
================================================================

Date: ______________  Evaluated By: _________________________

PROJECT INFORMATION:
Project Name: _______________________________________________
Location: __________________________________________________
Owner: _____________________________________________________
Architect: _________________________________________________
Estimated Value: $__________________________________________
Bid Date: __________________________________________________
Start Date: ________________________________________________
Duration: __________________________________________________

================================================================

SCORING (1-5 scale: 1=Poor/High Risk, 5=Excellent/Low Risk)

STRATEGIC FIT (20%):
Project type alignment:           ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Geographic fit:                   ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Size fit:                         ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Market position benefit:          ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 20

FINANCIAL (25%):
Potential profit margin:          ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Cash flow expectations:           ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Payment terms:                    ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Owner financial stability:        ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Bonding impact:                   ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 25

RISK (25%):
Contract terms:                   ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Schedule feasibility:             ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Design completeness:              ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Site conditions:                  ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Liquidated damages:               ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 25

RESOURCES (15%):
Estimating capacity:              ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
PM availability:                  ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Field staff availability:         ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 15

RELATIONSHIP (15%):
Prior owner experience:           ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Prior architect experience:       ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Subcontractor relationships:      ☐ 1  ☐ 2  ☐ 3  ☐ 4  ☐ 5
Category Score: _____ / 15

================================================================

TOTAL SCORE: _____ / 100

RECOMMENDATION:
☐ GO (Score 70+)
☐ CONDITIONAL GO (Score 50-69, address concerns)
☐ NO GO (Score under 50)

Key Concerns:
___________________________________________________________
___________________________________________________________

Mitigation Strategies:
___________________________________________________________
___________________________________________________________

================================================================

DECISION:
☐ Bid this project
☐ Do not bid

Decision Made By: _____________________  Date: ______________

================================================================

Go/No-Go Meeting​

Attendees:​

  • Chief Estimator
  • Operations Manager
  • Potential Project Manager
  • Executive (large projects)

Agenda:​

  1. Project overview
  2. Review evaluation scores
  3. Discuss concerns
  4. Identify mitigation strategies
  5. Make decision
  6. Assign bid team (if go)

Red Flags (Consider No-Go)​

  • Owner with payment history issues
  • Unrealistic schedule
  • Incomplete or poor quality documents
  • Unfavorable contract terms
  • Beyond our expertise
  • Inadequate time to bid
  • Key staff unavailable
  • Overlapping with existing projects
  • Single-source specifications
  • No profit potential

Green Flags (Favor Go)​

  • Repeat client
  • Strong design team
  • Realistic schedule
  • Fair contract terms
  • Strong subcontractor interest
  • Good profit potential
  • Strategic market entry
  • Reference project potential
  • Team excited about project

Decision Guidelines​

Bid If:​

  • Score 70+ overall
  • No critical red flags
  • Resources available
  • Team supports decision

Don't Bid If:​

  • Score below 50
  • Critical red flags present
  • Resources stretched
  • Risk exceeds reward

Conditional Bid If:​

  • Score 50-69
  • Red flags can be mitigated
  • Strategic value justifies risk
  • Executive approval obtained
  • Estimating Standards
  • Bid Submission Procedure
  • Risk Assessment Matrix
  • Resource Planning

Software Integration​

CRM.Construction:

  • Bid opportunity tracking
  • Go/no-go documentation
  • Win/loss tracking
  • Pipeline management

Template provided by support.construction. Customize with your company information.