Crew Management Procedures
Document Type: Procedure
Version: 1.0
Last Updated: February 2026
Distribute To: Foremen, Superintendents, Project Managers
Purpose
Establish procedures for effective crew management including scheduling, productivity tracking, and resource optimization.
Crew Management Overview
Effective crew management directly impacts:
- Project profitability (labor is 30-50% of cost)
- Schedule performance
- Quality of work
- Safety outcomes
- Worker satisfaction/retention
Crew Scheduling
Weekly Planning:
By Thursday/Friday for Next Week:
- Review project schedule
- Identify labor needs by project
- Check crew availability
- Assign crews to projects
- Communicate assignments
Crew Assignment Factors:
| Factor | Consideration |
|---|---|
| Skills needed | Match crew capabilities to work |
| Project phase | Right crew size for phase |
| Productivity history | Assign best crews to critical work |
| Travel distance | Minimize windshield time |
| Continuity | Keep crews on same project when possible |
Crew Schedule Template:
================================================================
WEEKLY CREW SCHEDULE
================================================================
Week Of: ___________________________________________________
================================================================
| Crew | Mon | Tue | Wed | Thu | Fri | Sat |
|------|-----|-----|-----|-----|-----|-----|
| A - [Foreman] | | | | | | |
| B - [Foreman] | | | | | | |
| C - [Foreman] | | | | | | |
================================================================
NOTES:
___________________________________________________________
================================================================
Daily Crew Management
Start of Day:
Foreman Responsibilities:
- Review day's work plan
- Conduct pre-task safety briefing
- Assign specific tasks to workers
- Ensure materials/equipment ready
- Confirm crew understands expectations
During the Day:
- Monitor progress vs. plan
- Address obstacles
- Adjust assignments as needed
- Maintain quality standards
- Enforce safety requirements
End of Day:
- Verify work completed
- Record time accurately
- Document progress
- Plan for tomorrow
- Report issues to PM/Super
Time Tracking
Accurate Time Tracking Critical For:
- Payroll accuracy
- Job costing
- Productivity analysis
- Certified payroll compliance
- Billing justification
Time Recording Requirements:
| Element | Required |
|---|---|
| Project | Yes |
| Cost code | Yes |
| Classification | Yes (prevailing wage) |
| Start/end time | Yes |
| Breaks | Yes (California) |
| Description of work | Recommended |
GPS Time Tracking Benefits:
- Eliminates buddy punching
- Proves job site presence
- Accurate to-the-minute records
- Automatic travel time tracking
- Audit-ready documentation
Software Integration:
BLDR Time:
- Mobile clock-in/out with GPS
- Project/cost code selection
- Automatic prevailing wage compliance
- Crew time approval workflow
- Integration with payroll
Productivity Tracking
Measuring Productivity:
Productivity = Units Completed ÷ Labor Hours
Example:
- 500 SF drywall installed
- 16 labor hours
- Productivity: 31.25 SF/hour
Productivity Benchmarks:
Track productivity against:
- Estimate assumptions
- Historical performance
- Industry standards
- Same crew on same project (trend)
Productivity Report:
================================================================
CREW PRODUCTIVITY REPORT
================================================================
Project: ___________________ Period: ______________________
Crew: _____________________ Foreman: _____________________
================================================================
| Work Item | Unit | Budget | Actual | Variance |
|-----------|------|--------|--------|----------|
| | | | | |
| | | | | |
| | | | | |
================================================================
Overall Productivity: ____% of budget
Issues Affecting Productivity:
___________________________________________________________
Corrective Actions:
___________________________________________________________
================================================================
Crew Performance Management
Performance Factors:
| Factor | How to Measure |
|---|---|
| Productivity | Units per hour vs. budget |
| Quality | Rework, punch list items |
| Safety | Incidents, observations |
| Attendance | Days worked vs. scheduled |
| Teamwork | Peer/supervisor feedback |
High-Performing Crews:
- Recognize and reward
- Assign to critical work
- Use as training resource
- Consider for leadership
Underperforming Crews:
- Identify root causes
- Provide training/support
- Address specific issues
- Make changes if needed
Labor Optimization
Right-Sizing Crews:
Too Many Workers:
- Stacking and interference
- Reduced productivity
- Wasted labor cost
Too Few Workers:
- Missed deadlines
- Overtime costs
- Worker burnout
Optimal Crew Size:
- Based on scope of work
- Consider workspace size
- Account for support tasks
- Include apprentice ratios
Overtime Management:
| Overtime | Impact |
|---|---|
| 0-10 hrs/week | Minimal productivity loss |
| 10-20 hrs/week | 5-10% productivity loss |
| 20+ hrs/week | 15-25% productivity loss |
Use overtime strategically, not routinely
Crew Communication
Daily:
- Pre-task briefings
- Progress updates
- Issue escalation
- End-of-day debrief
Weekly:
- Schedule communication
- Performance feedback
- Safety topics
- Company updates
Tools:
- In-person meetings
- Text/messaging apps
- Radio communication
- Project management software
Multi-Project Crew Management
When Crews Work Multiple Projects:
Challenges:
- Travel time
- Context switching
- Split accountability
- Time tracking complexity
Best Practices:
- Minimize project switches per day
- Group nearby projects
- Clear time allocation rules
- GPS tracking for accuracy
Related Documents
- Timesheet Procedure
- Certified Payroll
- Productivity Tracking
- Pre-Task Planning
Software Integration
BLDR Time:
- Crew time tracking
- GPS verification
- Multi-project allocation
- Productivity reporting
- Payroll integration
BLDR Pro:
- Daily reports
- Work completion tracking
- Photo documentation
- Progress tracking
Template provided by support.construction. Effective crew management drives profitability.