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📊 Financial KPIs Dashboard Template

Downloadable Excel dashboard template for tracking all essential construction financial KPIs monthly.

Download​

Format: Excel (.csv - opens in Excel)
Last Updated: February 2026
File Size: ~5 KB

📥 Download Financial KPIs Dashboard Template

Note: This is a CSV file that will open in Excel. Save as .xlsx after opening.

What's Included​

Pre-Formatted Dashboard​

  • All 10 essential KPIs with automatic calculations
  • Monthly tracking columns (12 months)
  • Visual status indicators (green/yellow/red)
  • Industry benchmark comparison
  • Trend analysis charts
  • Red flag alerts

KPI Calculations Included​

  1. Gross Profit Margin - Automatic calculation
  2. Net Profit Margin - Automatic calculation
  3. Overhead Rate - Automatic calculation
  4. Current Ratio - Automatic calculation
  5. Working Capital - Automatic calculation
  6. Accounts Receivable Days - Automatic calculation
  7. Accounts Payable Days - Automatic calculation
  8. Backlog - Manual entry with months calculation
  9. WIP Over/Under Billing - Automatic calculation
  10. Debt-to-Equity Ratio - Automatic calculation

Dashboard Structure​

Input Section​

Monthly Data Entry:

  • Revenue
  • Direct Costs
  • Overhead Costs
  • Current Assets
  • Current Liabilities
  • Accounts Receivable
  • Accounts Payable
  • Total Debt
  • Owner's Equity
  • Backlog Amount

Dashboard View​

Monthly KPI Table:

MetricThis MonthLast MonthTargetStatusTrend
Revenue$[Auto]$[Auto]$[Set]✅/⚠️/❌↑/↓/→
Gross Margin %[Auto][Auto][Set]✅/⚠️/❌↑/↓/→
Net Margin %[Auto][Auto][Set]✅/⚠️/❌↑/↓/→
Current Ratio[Auto][Auto]1.2+✅/⚠️/❌↑/↓/→
Working Capital$[Auto]$[Auto]$[Set]✅/⚠️/❌↑/↓/→
AR Days[Auto][Auto]under 45✅/⚠️/❌↑/↓/→
AP Days[Auto][Auto]30-45✅/⚠️/❌↑/↓/→
Backlog$[Auto]$[Auto]6-12 mo✅/⚠️/❌↑/↓/→
WIP Over/Under$[Auto]$[Auto]5-10%✅/⚠️/❌↑/↓/→
Debt-to-Equity[Auto][Auto]under 2.0✅/⚠️/❌↑/↓/→

Status Indicators​

Formula Logic:

  • ✅ Green: Within target range
  • ⚠️ Yellow: Approaching limits
  • ❌ Red: Outside acceptable range

Example Status Rules:

  • Current Ratio: Green if ≥1.2, Yellow if 1.0-1.2, Red if under 1.0
  • AR Days: Green if under 45, Yellow if 45-60, Red if over 60
  • Gross Margin: Green if ≥target, Yellow if target-3%, Red if <target-3%

Benchmark Comparison​

Industry Benchmarks Table:

MetricYour ValueGC BenchmarkSub BenchmarkStatus
Gross Margin %[Auto]12-18%25-30%✅/⚠️/❌
Net Margin %[Auto]1-3%5-8%✅/⚠️/❌
Current Ratio[Auto]1.2-1.51.2-1.5✅/⚠️/❌
AR Days[Auto]40-6035-50✅/⚠️/❌

Trend Charts​

Included Charts:

  • Revenue Trend (12 months)
  • Margin Trends (Gross & Net)
  • Working Capital Trend
  • AR/AP Days Trend
  • Backlog Trend

How to Use​

Step 1: Set Your Targets​

Enter your target values for each KPI:

  • Gross Margin Target: _____%
  • Net Margin Target: _____%
  • Working Capital Target: $_____
  • AR Days Target: _____ days
  • Backlog Target: _____ months

Step 2: Enter Monthly Data​

Each month, enter:

  1. Financial statement data
  2. Balance sheet data
  3. Backlog amount

Step 3: Review Dashboard​

  • Check status indicators
  • Review trends
  • Compare to benchmarks
  • Identify red flags

Step 4: Take Action​

  • Green indicators: Continue current practices
  • Yellow indicators: Monitor closely
  • Red indicators: Investigate and take corrective action

Formulas Used​

Gross Profit Margin​

=((Revenue - Direct Costs) / Revenue) * 100

Net Profit Margin​

=(Net Income / Revenue) * 100

Overhead Rate​

=(Overhead Costs / Direct Costs) * 100

Current Ratio​

=Current Assets / Current Liabilities

Working Capital​

=Current Assets - Current Liabilities

AR Days​

=(Accounts Receivable / Revenue) * Days in Period

AP Days​

=(Accounts Payable / Cost of Sales) * Days in Period

Debt-to-Equity​

=Total Debt / Owner's Equity
Monthly Review

Review this dashboard monthly with your team. Trends matter more than any single month's numbers.