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📝 Request for Information (RFI) Template

Free downloadable request for information (RFI) template for submitting questions and clarifications.

Download​

Format: Text (.txt - can be converted to PDF)
Last Updated: February 2026
File Size: ~3 KB

📥 Download RFI Template

Note: This is a text file that can be printed or converted to PDF. Also see our RFI Generator and RFI Log Tracker.

Template Sections​

RFI Information​

  • RFI Number
  • Project Name
  • Project Number
  • Date Submitted
  • Submitted By
  • Company
  • Phone/Email

Question Details​

  • Subject
  • Drawing/Specification Reference
  • Section Number
  • Question/Clarification Needed
  • Location/Area Affected

Impact​

  • Work Affected
  • Schedule Impact (if any)
  • Cost Impact (if any)
  • Urgency (Routine/Urgent/Critical)

Response Required By​

  • Date Needed
  • Reason for Urgency

Attachments​

  • Drawing Markups
  • Photos
  • Other Documentation

Response Section​

  • Response Date
  • Responded By
  • Company/Role
  • Answer/Clarification
  • Drawing/Specification Reference
  • Additional Comments

Distribution​

  • To (List recipients)
  • CC (List recipients)

Signatures​

  • Submitted By
  • Date
  • Responded By
  • Date

Best Practices​

  1. Number RFIs sequentially
  2. Be specific and clear
  3. Reference drawings and specs
  4. Include photos/markups when helpful
  5. Set realistic response dates
  6. Track responses
  7. Update project documents with answers
  8. Keep RFI log current