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📊 Bid Comparison Calculator

Compare multiple bids to evaluate price, qualifications, and value. Make informed decisions on bid awards.

Bid Comparison Template​

Basic Information​

Project: _________________________
Bid Date: ________________________
Number of Bids: __________________

Comparison Table​

BidderBase BidAlternatesTotal BidExperienceReferencesScheduleWarrantyOverall ScoreRank
Company A$500,000$10,000$510,000⭐⭐⭐⭐⭐Excellent6 months1 year951
Company B$480,000$5,000$485,000⭐⭐⭐⭐Good5 months1 year882
Company C$520,000$8,000$528,000⭐⭐⭐⭐⭐Excellent7 months2 years903

Evaluation Criteria​

Price (40% weight)​

  • Lowest bid: 100 points
  • Other bids: Scaled relative to lowest

Formula:

Price Score = (Lowest Bid ÷ Bid Amount) × 100 × 0.40

Experience (20% weight)​

  • 5+ years: 100 points
  • 3-5 years: 80 points
  • 1-3 years: 60 points
  • under 1 year: 40 points

References (15% weight)​

  • Excellent: 100 points
  • Good: 75 points
  • Fair: 50 points
  • Poor: 25 points

Schedule (15% weight)​

  • Faster than required: 100 points
  • Meets schedule: 80 points
  • Slightly longer: 60 points
  • Much longer: 40 points

Warranty (10% weight)​

  • 2+ years: 100 points
  • 1-2 years: 80 points
  • under 1 year: 60 points

Total Score Calculation​

Total Score = Price Score + Experience Score + References Score + Schedule Score + Warranty Score

Red Flags​

Watch for these warning signs:

  • Bid too low - May indicate errors or corner-cutting
  • No references - Can't verify past work
  • Unrealistic schedule - May not be achievable
  • Missing information - Incomplete bid
  • Poor communication - May indicate problems

Best Practices​

  1. Compare apples to apples - Ensure bids include same scope
  2. Check qualifications - Verify experience and capacity
  3. Contact references - Call past clients
  4. Consider value - Lowest price isn't always best value
  5. Document decision - Keep records of evaluation
Don't Just Pick Lowest

The lowest bid isn't always the best value. Consider experience, quality, schedule, and reliability.