PURCHASE ORDER TEMPLATE
Last Updated: February 2026

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PURCHASE ORDER INFORMATION
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PO Number: _________________________
Date Issued: _________________________
Project Name: _________________________
Project Number: _________________________
Requested By: _________________________
Approved By: _________________________

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VENDOR INFORMATION
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Vendor Name: _________________________
Vendor Address: _______________________________________________
_____________________________________________________________
Contact Person: _________________________
Phone: _________________________
Email: _________________________
Tax ID Number: _________________________

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DELIVERY INFORMATION
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Delivery Address: _____________________________________________
_____________________________________________________________
Delivery Date Required: _________________________
Delivery Instructions:
_____________________________________________________________
_____________________________________________________________

Contact at Delivery Site: _________________________
Phone: _________________________

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ITEMS ORDERED
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Item # | Quantity | Unit | Description | Unit Price | Extended | Part #
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SUMMARY
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Subtotal: $_________________________
Tax: $_________________________
Shipping/Freight: $_________________________
Total Amount: $_________________________

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TERMS & CONDITIONS
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Payment Terms: _________________________
Delivery Terms: _________________________
Warranty Terms: _________________________
Return Policy: _________________________

Other Terms:
_____________________________________________________________
_____________________________________________________________

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APPROVAL
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Requested By: _________________________ Date: ___________
Approved By: _________________________ Date: ___________
Budget Code: _________________________
Account Code: _________________________

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VENDOR ACCEPTANCE
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Accepted By: _________________________
Date: _________________________
Expected Delivery Date: _________________________